More Engagement through centralised Association Information

Information already sent is not accessible to new members and must be forwarded manually. A central archive could solve this, but even the most advanced email services cannot offer such a solution. Everyone is forced to create their own storage system, either within the email service or locally on their own device.

Local storage of files is equally problematic. When updates are made to a document, it must be sent to everyone again so they remain on the same version. There is no version history and changes cannot be tracked. Overlaps can also occur, meaning not all amendments can be integrated. Even voting on changes must take place via lengthy email chains before agreement is reached.

Forwarding updated documents is frequently forgotten, and poor internet connections or large file sizes can prevent emails from being sent at all. Multiple versions of the same document may exist, sometimes with fundamentally different content.

These and other issues weaken the effectiveness of the association, slow down decision-making, increase the loss of important information and make it difficult for members to recognise and benefit from the value the association offers.

The more accessible information, working files and important documents are for committees and members, the more engagement an association will receive.

For new members in particular, quickly finding and accessing information of all kinds is essential. The sooner a new member can orient themselves, the sooner they can participate actively in association work. Enable your members to gather information rapidly so they can take advantage of the membership benefits as soon as possible.

Existing members also want to be active in the association. However, a lack of information or difficult access often prevents this, diminishing their enthusiasm and leading them to invest less, or none, of their time. In the worst case, this leads to members leaving the association.

Provide your members with a central point of access for all kinds of information and documents using a member portal. All important materials can be stored there and easily located within a clear structure.

• Control centrally which information you want to make available to your members.
• Make committee work and member work more efficient by enabling the sharing of documents, results and files. This significantly accelerates working processes and allows decisions to be made quickly. We have compiled further helpful tips for efficient committee work here.
• Make important information and news within the association available to all members at all times and independent of device. Via a single user-friendly interface, your members can access relevant topics on the go from their smartphones during their working day. Information reaches the right recipient at the right time.
• Enable the sharing of activities, dates, member benefits and even the member network and all through the members themselves.
• Prevent important information and news from being missed due to members’ busy schedules with regular, intelligent summaries. By email, your members receive all missed posts or dates bundled in one place, ensuring nothing slips through.

Through a member portal, all important information and news relating to your association are accessible, processed and stored in a structured way by your committees and members at any time. You integrate all members equally and increase overall participation in your association.